Office Assistant

Join our TUI Global Business Services Team in Sousse as Office Assistant and provide services to the entire TGBS Operation in Tunisia. This is a varied role that will include activities such as managing office maintenance, office furniture and IT equipment. There will also be several administration tasks as well as being the main point of contact for colleagues managed by offshore Managers.

ABOUT THE JOB 

• Provide support to the office manager in other ad-hoc activities and coordination
• Main contact for office supplies including creating purchase orders, checking invoices, liaising with suppliers and receiving shipments
• Regularly check for repair and maintenance requirements and engage suppliers and contractors (working with the Head of Country)
• Manage and purchase office furniture
• Monitor device requirements and coordinate purchases and repairs with IT
• Support on-boarding new joiners (in close collaboration with HR, IT & Team leaders)
• Support Senior Management, local Managers and HR with special requests
• Manage distribution lists and other HR data
• Coordinate business trips and visits from TUI and TGBS colleagues to and from Tunisia including visa applications and expense advances
• Coordinate and assist with large meetings and town hall organisation
• Manage meeting rooms and breakout areas
• Provide support to colleagues managed by offshore Managers
• Conduct regular Inventories and maintain accurate records of office supplies and equipment

ABOUT YOU

• Experience in a similar position with a minimum of 1 year developing administration skills
• Excellent written and verbal communication skills and English essential.
• Highly service oriented and very responsive
• Friendly and professional interaction with suppliers, colleagues and visitors.
• Proficient in MS Outlook, MS Word, MS Excel and MS Powerpoint; MS Visio experience preferred

ABOUT OUR OFFER

• Work location: This role is based in our office in Sousse, Novation city, Tunisia.
• Working in the leading global tourism group: we thrive by working within intercultural environments, where you’ll have opportunities to work with international projects and teams.
• Personal benefits: We offer attractive remuneration, generous company discounts, extensive health & wellbeing offers and much more.

We love to see your uniqueness shine through and inspire the future of travel. If you would like to read more about what Diversity & Inclusion means to us simply visit OUR DNA.